Portmind

Sail

Drawing on decades of expertise in international trade, logistics, and customs, the Sail team intimately understands the challenges faced by the industry. From data verification, to thin margins, to seasonality. After facing these very issues ourselves, and hearing similar frustrations echoed by countless logistics and procurement teams, we knew there had to be a better way. Sail’s mission is to mitigate the often chaotic communication, data exchange, and data verification processes inherent to logistics and as a result prevent the delays, penalties, and demurrage costs that impact your bottom line.

Days until arrival

DAYS

Number of documents

DOCUMENTS

Customs declaration(s)

Declaration ID:DEC-US-12345

Status:Accepted

Date Filed:2024-08-10

Containers

Container #:MSKU1234567

Type:40ft HC

Seal #:SEAL9876

Container #:MSKU7654321

Type:20ft GP

Seal #:SEAL1234

AI-Powered Action Radar: Stay Ahead of the Curve

Let AI spotlight what's urgent. Predictive alerts flag potential delays, document issues, and deadlines, keeping your dashboard focused and your shipments and on course.

Connectivity to ERP, WMS, TMS: Bridge Your Systems

Connect your logistics ecosystem. Sail integrates with your existing ERP, WMS, and PLM, automating data flow from PO to delivery and keeping everything in sync. Ditch the manual data entry.

Connectivity to Email: Your Inbox, Automated

Sail automatically monitors designated emails, intelligently extracts shipping documents, and files them directly to the correct shipment folder. No more digging through endless threads.

Type	File Name	Pages	Issued	Uploaded
Packing List	packing_list_psi164461.pdf	3	Nov 25th, 2024	Mar 27th, 2025
Commercial Invoice	commercial_invoice_psi164462.pdf	5	Nov 26th, 2024	Mar 28th, 2025
Bill of Lading	bol_12345.pdf	2	Nov 27th, 2024	Mar 29th, 2025
Certificate of Origin	cert_origin_coo_ae_9876.pdf	1	Nov 28th, 2024	Mar 30th, 2025
Insurance Certificate	insurance_cert_inspol5543.pdf	2	Nov 20th, 2024	Mar 30th, 2025
Booking Confirmation	booking_maersk_1011.msg	1	Nov 15th, 2024	Mar 26th, 2025
Arrival Notice	arrival_notice_dxb_121.pdf	1	Dec 10th, 2024	Apr 1st, 2025
Freight Invoice	freight_invoice_shipco_003.xlsx	1	Dec 12th, 2024	Apr 2nd, 2025

Trade Documentation: Sail a calm sea

Upload any trade doc (B/Ls, invoices, certs), any format. Sail's AI instantly classifies, reads, and organizes. Access everything, anywhere, then archive securely for audit-readiness. Chaos, controlled & compliant.

Partner Visibility: Sync Up Your Supply Chain

Ditch the endless email chains. Securely share shipment info and docs with partners directly in Sail. Control access, track activity, collaborate seamlessly. Supply chain sync, simplified

Document Matching: Connect the Dots, Automatically

See the connections, automatically. Sail's AI intelligently links related docs – Bill of Entry to invoices, packing lists, and certs – using unique IDs. Consistency checks, simplified.

Incorrect number of Invoices found.

Document Types:

Invoice

Found:0

Required:min 1

Invoice total does not match Packing List total.

(Invoice)Total Amount:100.00=(Packing List)Total Amount:99.00

Affected Documents:

Invoice(INV123)
Packing List(PL456)

Document Validation: Error-Proof Your Paperwork

Prevent costly mistakes. Sail's AI cross-checks data across documents – weights, totals, parties. Inconsistencies flagged instantly. Validate smarter, submit confidently.

Highlighting: See the Mismatch, Instantly

No need to highlight manually. Sail highlights discrepancies directly on the document preview, showing exactly where data clashes or rules fail. AI highlights, you relax.

Line Items Extraction: Itemize Like Lightning

Capture every detail, automatically. Sail's AI pulls line items from invoices and packing lists, standardizing data critical for customs and valuation. Accuracy down to the item with a 99% precision.

Type	Customer	ETA/ETD	Status
EXPORT	Apex Logistics	Yesterday	Being unloaded
IMPORT	Global Transit	Tomorrow	Draft
IMPORT	-	Aug 15, 2024	In transit
IMPORT	Global Transit	-	Draft
IMPORT	-	Jul 30, 2024	Delivered
IMPORT	Pioneer Freight	Sep 5, 2024	Draft
EXPORT	-	Oct 1, 2024	Booked
EXPORT	-	-	Draft
EXPORT	Pioneer Freight	Yesterday	Cleared

Organise Documents and Archive: Your Digital Vault

Your audit-ready archive. Sail securely stores all shipment docs long-term. Organize, search, and retrieve files in seconds. Compliance confidence, built-in

Document Splitting: Unpack Your Paperwork

All files combined into one?. Upload a multi-doc PDF, Sail's AI automatically slices and dices, separating invoices from packing lists, etc. Batch processing, supercharged.

Grouping & Bulk Editing: Tame Your Trade Data

Master massive datasets. Consolidate similar line items, distribute data, and apply bulk edits across hundreds of entries in minutes. Turn tedious tasks into quick clicks.

"IH","INV-00123","2025-04-18","1","1","Your Company Name","7","","","","","","","","",""
"ID","1","","Smartphones, Unlocked","N","","","kg","115.54","","","12500.00","CH","","","","",""
"ID","2","","Collectible Action Figures, Limited Edition","N","","","kg","288.84","","","10000.00","CN","","","","",""
"ID","3","","Artisan Coffee Brewing Kit","N","","","kg","288.83","","","2500.00","CH","","","","",""
"ID","4","27101999","Bicycles, Mountain Bikes","N","kg","216.62","kg","216.62","","","1500.00","CH","","","","",""
"ID","5","11010010","Organic Skincare Sets","N","kg","216.62","kg","216.62","","","1800.00","CH","","","","",""

Customs Automation: Clear Customs, Faster than Ever

Sail automates data extraction, validation, classification, and compliant file generation. Minimize delays, maximize speed. Borders, cleared.

Customs Checkpoint: Validate Before You Declare

Catch issues before customs does. Sail validates data against regulations, checks mandatory fields, and flags potential HS code problems – all before you submit

HS Classification: Classify with Confidence

Sail's AI workspace finds accurate codes, even for complex BoMs and multiple origins. Optimize duties, ensure compliance globally.